Monthly City Council Meeting Unofficial
Council Meeting October 8, 2018
ROLL CALL: The City Council of Lincoln Center convened in regular session at 7:30 p.m. with Mayor Travis Schwerdtfager presiding. Councilmembers present: Jack D. Crispin, Jr., Lisa S. Feldkamp, Elijah Keever, Melodee Larsen, and Louis Zsuzsics, Jr. Officials present: Attorney Daniel D. Metz and Clerk Heather N. Hillegeist. Also present: Superintendent Jesse C. Meyer.
VISITORS: Others in attendance for all or portions of the meeting: Bob White, Jyll Phillips, David Dohe, Sharon Luck, Jessica Clay, Shari Pittenger, David Gerstmann and Scott Day.
AGENDA AMENDMENTS: There were no amendments to the council meeting agenda.
MINUTES: Upon motion by Feldkamp, seconded by Larsen, Minutes of the September 10, 2018, regular meeting were approved as written. Crispin made a motion to approve Minutes of the September 24, 2018 special meeting, seconded by Feldkamp.
PAYROLL VOUCHER: Payroll Voucher No. 18-09, for September wages and salaries in the amount of $58,119.38, was presented. A motion by Zsuzsics, seconded by Crispin, to approve said Payroll Voucher, carried.
ACCOUNTS PAYABLE: Accounts Payable lists were reviewed. Invoices prepaid in September totaled $92,021.83, and unpaid invoices received to date totaled $136,308.64. Upon motion by Crispin, seconded by Zsuzsics, all invoices, in the amount of $228,330.47, were approved for payment.
DELINQ. ACCNTS: The Governing Body reviewed a list of fifteen (15) delinquent utility accounts totaling $3,336.80.
DISC GOLF TOUNREY: Rec Director Jessica Clay requested permission to use the city park for a disc golf tournament on November 10th. After discussion, Keever moved to approve the use of the city park for disc golf and future events using consideration of other planned activities by verifying with the City Clerk’s office. Motion seconded by Crispin, carried.
LIBRARY: Library Boardmember Sharon Luck presented the Library’s plan for applying for a Heritage Trust Fund Grant from the Kansas Historical Society. The total grant amount is $86,832 with a 20% required match that has been secured through self-funding and Friends of the Lincoln Carnegie Library. Crispin moved to approve the Library to apply for Heritage Trust Fund Grant, seconded by Keever. Motion carried.
STORM SIRENS: Emergency Services Director David Dohe updated the Governing Body on the Storm Siren project and grants he’s applied for. Dohe explained that the County would take over ownership of the City’s two sirens and repeater. The plan is to relocate them to new locations for better coverage. The City would pay an annual fee of $300 to the County. Dohe also presented information on the new Sentry Siren that is part of the grant application and would be placed next to the Safety Center Building.
HEALTH INSURANCE: Scott Day, Day Insurance Solutions, LLC, presented the Governing Body with a Medical Expense Reimbursement Plan (MERP) for the city employees. Day explained the umbrella plan would still be Blue Cross Blue Shield of Kansas (BCBS) with a $6500 deductible. However the city would contract with Freedom Claims Management (FCM) and use MERP claims fund to pay the difference from the $6500 deductible down to the $3750 deductible/coinsurance amount. Day explained there is potential for the city saving money if we have a healthier group; if all employees had a major health issue the city would be liable for $57,750 for current employee population. Following discussion, Crispin moved to accept the proposal with Day Insurance Solutions, LLC for the health insurance year beginning December 1, 2018. Motion seconded by Zsuzsics, carried. Feldkamp abstained.
REC BOARD: The Governing Body received a letter of resignation from Recreation Boardmember Elizabeth Sheldon. Sheldon was in Lincoln County’s position and they provided a new recommendation of Jim Metz. Mayor Schwerdtfager appointed Jim Metz to fill an unexpired 2-year term on the Lincoln Recreation Commission Board. Keever moved to confirm the Mayor’s appointment, seconded by Larsen. Motion carried.
LAND DONATION: The Governing Body agreed that the land donation was a wonderful gesture; however the city has several other obligations in the immediate future. Larsen moved to respectful decline the land donation offer, seconded by Crispin. Motion carried.
STONEWORK BIDS REQ: Councilmember Crispin explained the scope of work for the more immediate remediation of City Hall’s lower exterior walls due to mortar deterioration over the years. Crispin provided a list of Kansas Historical Society approved contractors and requested the Governing Body to move forward requesting bids for the repair of City Hall. Crispin moved to send the scope of work letter to all of the contractors listed and accept bids until December 7th at 5 p.m. at City Hall. Motion seconded by Feldkamp, carried.
PERSONNEL: City Clerk Hillegeist provided a six-month performance evaluation of Office Clerk Jenny Hillegeist, recommending she be granted regular status with accompanying benefits. Thereafter, a motion was made by Feldkamp, seconded by Larsen, to grant Jenny Hillegeist a $.50 per hour wage increase and full benefits, effective with the October, 2018, payroll. Motion carried.
UTILITY RATES: After discussion, Crispin moved to have Ordinances drafted for the November meeting with the intended water rate increase of $2 for the base charge (includes 200 cu.ft.) and $.50 increase per 100 cu.ft. for all usage over 200. The motion also included the sewer base rate to increase $2 monthly per customer each year for the next 5 years. Motion seconded by Keever, carried.
TRANSFER FUNDS: Upon motion by Feldkamp, seconded by Larsen, the transfer of $125,000.00 from the Electric Fund, $15,000.00 from the Sewer Fund and $3,000.00 from the Solid Waste Fund, to the City’s General Fund, was approved.
AIRPORT UPDATE: Mayor Schwerdtfager reported that the new runway had been seeded. Attorney Metz said he would bring the Kinder Morgan right-of-way consideration to the next meeting.
NUISANCES: The Governing Body reviewed a list of nuisance properties. Superintendent Meyer reported on several of the properties.
MOWING: Councilmember Keever asked if it would benefit the City to consider bidding out part of the summer mowing.
ADJOURN: There being no further business, Crispin moved to adjourn. Motion seconded by Feldkamp, carried. Council adjourned at 9:34 p.m.
/s/ Heather N. Hillegeist